CHI Oakes Hospital : Imagine better health.

1200 North 7th Street Oakes, ND  58474 (701) 742.3291

Job Shadowing Program

Thank you for your interest in job shadowing at CHI Oakes Hospital. We hope you will enjoy yourself and have fun learning from our exceptional employees. CHI Oakes Hospital offers a job shadowing program to assist high school and college/university students in their exploration of healthcare professions. The Job Shadowing Program is not to be considered a clinical rotation session. Please read all information prior to submitting the Job Shadowing Application.

Job Shadowing Program Details
  • The CHI Oakes Hospital Job Shadowing program is intended for high school and college/ university students with an interest in healthcare and is a time-limited arrangement allowing the observation of clinical and/or non-clinical staff for education and development purposes.

  • Shadowing allows the student to follow and observe a healthcare professional while they carry out their responsibilities at CHI Oakes Hospital.

  • Job Shadowing learning sessions will be scheduled for individuals only, not groups.

  • Requests are subject to department manager approval and may be limited due to staff availability or workload. Some departments may have other specific parameters that must be met. Every attempt is made to accommodate the learning needs of high school and college students; however, there may be times a request for a Job Shadow learning session is declined even if all the requirements are met. Students are notified if a request is not approved. Submitting a request form does not guarantee placement.

  • CHI Oakes Hospital reserves the right to deny Job Shadowing applications.


Students must be age 16 or above. CHI Oakes Hospital does not discriminate based on race, color, sex, religion, marital status, national origin, disability, sexual orientation, veteran’s status, or age.

No Money Clause

There will be no payment to the student/observer for time spent shadowing under this agreement. Students/observers must abide by the rules, regulations, and policies of CHI Oakes Hospital and shall work under the direction of the applicable Department Manager or their appointed staff person.

Illness Policy

Our first priority is always to protect the health and safety of CHI Oakes Hospital patients. If you are sick or infectious the day of your scheduled Job Shadowing session, you will need to reschedule.

Insurance Waiver

While shadowing at CHI Oakes Hospital, the student/observer acknowledges that CHI Oakes Hospital is not responsible for medical coverage due to illness or injury. Insurance or personal payment for medical care is the responsibility of the student/observer or student’s parents (if applicable).

Placement Process

Approval and placement will be considered after the following have been received, completed and with appropriate signatures:

  • Job Shadowing Application

  • General Participant Agreement

  • Observation Agreement and Waiver

  • Student Confidentiality Agreement

  • Immunization Record

  • Consent for Emergency Treatment

  • Emergency Contact Information
    Scheduling will be coordinated by the Human Resources office. Once your application has been reviewed and approved, a confirmation e-mail will be sent to you with specifics about your Job Shadowing learning session.

Conduct and Behavior
  • Personal cell phones must be turned off during the job shadowing session. If you have a significant family situation where you need to be accessible, please advise your supervising clinician.

  • Professional, courteous and respectful behavior is expected.

  • Stay with assigned staff at all times.

  • Leave valuable possessions at home. CHI Oakes Hospital is not responsible for lost, damaged, or stolen items.

  • Out of respect for our patients, loud voices and laughter are discouraged. Please remember you are a guest.

  • You are prohibited from taking any photographs.

Participant Dress and Grooming Standards

All student observers must be identified with a name badge or tag (we will provide, if needed). Student observers must be dressed appropriately. Failure to comply with the stated dress code standards will result in program non-participation.

Acceptable attire includes:

  • Clean, professional, business casual attire

  • Dress slacks or khakis

  • Scrubs that are clean and appropriate

  • Closed comfortable shoes with socks/stockings

  • All body piercing (except small earrings) and tattoos must be covered/removed

Unacceptable attire includes:

  • Sweatshirts

  • Dangling jewelry

  • Sandals or flip flops

  • Exposed undergarments

  • Tank tops or bare midriffs

  • Sleeveless blouses, shirts, or tops

  • Skirts/dresses of an inappropriate length

  • Baggy clothes or clothes that drag on the floor

  • Colored undergarments visible through clothing

  • Jeans, shorts, sweatpants, leggings or spandex pants

  • Hats unless worn for religious, medical, or safety reasons

  • T-shirts expressing personal beliefs or unprofessional wording

HIPAA Information

How HIPAA applies to you, the Job Shadower

  • HIPAA is a federal privacy law that the hospital staff follows in order to keep a patient’s medical information confidential.

  • HIPAA stands for Health Insurance Portability and Accountability Act.

  • HIPAA regulations affect each and every staff member at the hospital, as well as all volunteers and job shadowers.

  • These regulations apply to you.

  • Realize that a hospital is not like many other places of work.

  • It is crucial that a customer’s or patient’s information is kept confidential to maintain their trust.

What do I need to understand…what exactly does this mean?

  • This means the staff at CHI Oakes Hospital have a legal duty to protect a patient’s privacy.

  • It is a patient’s right to be treated confidentially at CHI Oakes Hospital.

  • It is also very important that a patient knows that their privacy is protected.

    • If a patient feels that they cannot trust us with their information, they may withhold important information for fear of it getting exposed.

    • If a patient withholds this information, a doctor will not have all the information he or she may need to correctly diagnose the patient.

    • During your shadowing experience, you will be expected to keep any and all information you learn about a patient confidential.

  • DO NOT discuss patient information with anyone.

  • If you have any questions about what is and what is not appropriate to share and talk about, please ask.

  • We want to make sure that you have the proper information to deal with all the situations you will encounter.

In order to understand better and to put it in perspective:

If you found out you had a sexually transmitted disease, how would you feel if your doctor told his son that went to your school/college, and the son told everyone at the school/college?
That is why CHI Oakes Hospital has policies like HIPAA. Luckily, if you ever needed to be treated for something you would not like anyone to know about, the people that treat you are not legally able to disclose that information to anyone, not even their family members. This policy applies to everyone. Everyone who works in our health system knows the importance of the confidentiality of patients. Even staff workers who do not regularly interact with patients understand that if they do obtain information for whatever reason, it is to be kept confidential. It is sometimes difficult to understand that you may learn information that you cannot even tell your mom, dad, not even your best friend about. But it is extremely important that you understand and comply with this policy in order to be a part of the Shadowing program.

Here are some possible situations that you could encounter while at CHI Oakes Hospital:

  • A girl you went to middle/high school with is in the hospital because she just had a baby.

  • You see a teacher who is hospitalized for chest pains.

  • You see the daughter of your mom’s boss getting help for problems with an eating disorder.

  • You see a friend from church that looks really sick, and think that it would be nice to tell the minister at church to visit this person during their hospitalization.

  • You see a neighbor that is hospitalized because he is getting his knee replaced.

Any of these situations could very likely happen. DO NOT TALK ABOUT THE PATIENTS OR THEIR INFORMATION AT ALL, AT ANYTIME. Even though it may be very tempting to tell someone else who may know the patient about what you saw, you cannot share or talk about this personal information with anyone (other than the person you are shadowing at CHI Oakes Hospital.) Even if you think that you may be helping by sharing a patient’s information with someone else, you still are not able to disclose any information. Often, patients do not want anyone, even their own families, to know they are in the hospital. It is their right to have their hospitalization kept confidential. You must keep a patient’s information confidential. There are no exceptions! It is human to be curious, and want to share interesting information, but when dealing with patients’ information, there are no exceptions!

There are consequences!!!

  • We, and you, are required by law to keep a patient’s information confidential.

  • There are serious consequences for violating a patient’s confidentiality.

  • Consequences for violations can range anywhere from $100 in fines to jail time.

Frequently Asked Questions

How old do I have to be to participate?

Job Shadowing learning sessions are available to students 16 years or older.

What positions are available for a Job Shadow experience?

Laboratory Tech
Registered Nurse (general medical, operating room, chemotherapy, or clinic)
Licensed Practical Nurse
Radiology Tech
Physical Therapist
Pharmacy Tech
Nurse Anesthetist
Respiratory Therapist
Social Worker
Nurse Practitioner
Physician Assistant

I have completed the Job Shadowing Application. What do I do with it?

Return it to Julie Entzminger, HR Director:
Fax: 701-742-3639
Address: 1200 N 7th Street, Oakes, ND 58474

How far in advance do I need to submit my Job Shadowing Application?

The Job Shadowing Application should be submitted approximately two weeks prior to the desired date of the learning session.

What happens after I have submitted the Job Shadowing Application?

Provided your application is received two (2) weeks prior to your desired Job Shadow learning session date, your request will be reviewed to ensure that all requirements have been met. We are able to accommodate a limited number of individuals, so requests are considered on a first come, first served basis. Provided a health care professional is available in the area where you have requested an observation, you will be contacted by e-mail prior to the Job Shadowing learning session to confirm your participation.

I am younger than 18 – do I need to have my parents sign the Job Shadowing Application?

Yes. If you are younger than 18 a parent or guardian is required to sign the Job Shadowing Application in order for you to participate.

What type of “hands-on” learning will be involved?

None! The Job Shadowing learning session allows the student to follow and observe only.

Will I be paid for the Job Shadowing learning session?

No. Job Shadowing learning sessions for students are unpaid observation opportunities.

When is it necessary to provide documentation of a flu vaccination?

Proof of a flu vaccination is required if you want to schedule a Job Shadowing learning session between October 1st and April 1st.

What do I need to wear to the Job Shadowing learning session?

Specific details regarding the dress code are detailed in the “Participant Dress and Grooming Standards” section.

What should I do if I become sick the day my Job Shadowing learning session is scheduled?

Please call the hospital’s main number (742-3291) and let the receptionist know you are sick, and stay at home. We will make every effort to reschedule your learning session. Students who arrive for their Job Shadowing learning session and are visibly ill will not be allowed to participate.

If I develop a communicable disease within 48 hours after my job shadowing experience who should I contact (This would include chicken pox, influenza, measles, tuberculosis, MRSA, or a high fever.)

Please notify us as soon as possible by contacting Julie Entzminger at 742-3837 or It will be necessary for us to take the necessary steps to protect our patients and prevent an outbreak.

Where should I park?

If you are driving to your Job Shadowing learning session you should park in the patient/visitor parking lot. If you will be dropped off the day of your Job Shadowing learning session go to the main entrance of the facility, unless directed otherwise.

Where do I go the day of my Job Shadowing learning experience and who will meet me?

Students will receive an e-mail confirmation that will include specific details of where to go and who will be meeting you.

Please forward all questions about the program to Julie Entzminger, HR Director, at 742-3837 or


 CHI Oakes Hospital

1200 North 7th Street

Oakes, North Dakota 58474

(701) 742.3291

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